One of the most fundamental steps in any Captivate development process is running a simple spell check via Project > Check Spelling.
If you already include this step as a matter of course, you will be surprised to learn that your project's closed captions will not be spell checked when you spell check the project. That's right... when you run your spell check, the closed captions are skipped 100% of the time. Ouch!
Many Captivate developers aren't writers (or typists for that matter). Those developers copy and paste their closed captions from a word processor like MS Word into the closed captions. Other developers type the captions directly into the Closed Captioning dialog box. Between the two processes (copying and pasting versus typing from scratch), the former typically results in fewer typos. Of course, copying and pasting content into Captivate isn't a guarantee against typographic errors--typos could have existed in the Word document prior to copying and pasting, and it's simple to "accidentally" key the typo directly into the closed caption.
I'm betting that Captivate's inability to spell check the closed captions will be addressed in Adobe Captivate 4. But what are you supposed to do between now and then? Read on...
- Export the project's closed captions by choosing File > Export > Project Captions and Closed Captions
- Click Yes to open the exported captions in MS Word
- Once the Word document opens, perform a spell check by clicking the Spelling and Grammar tool on Word's Standard toolbar
- Save and close the Word document and return to the Captivate project
- Import the corrected captions back into Capitvate by choosing File > Import > Project Captions and Closed Captions
Note: Prior to importing the captions, choose Project > Calculate Caption Timing in Captivate (to turn the command off). Otherwise the timing for your text captions will automatically adjust and throw off your object timing on the Timeline throughout the project.
Got a Captivate production problem that's making you pull your hair out? Email your problem and let others learn solutions from your experience.
Want to learn more about Captivate? Click here.